Calendly
Effortlessly share your availability and streamline meeting bookings with Calendly.
About Calendly
Calendly is a powerful online appointment scheduling tool designed to streamline the process of booking meetings. By allowing users to share their availability and automate scheduling, Calendly significantly reduces the back-and-forth communication typically required to set up meetings. Whether you're a solopreneur, part of a small team, or working within a large enterprise, Calendly provides a flexible solution that integrates seamlessly with various calendars and conferencing tools. This adaptability makes it suitable for individuals and organizations of all sizes, ensuring everyone can find a scheduling solution that fits their needs. At the heart of Calendly's technology is its ability to connect with multiple calendars, enabling real-time availability updates. Users can connect up to six calendars, which helps prevent double-booking and ensures that invitees are always informed of the user's current availability. Moreover, Calendly allows users to customize their settings, including scheduling rules, buffer times, and availability windows, providing a tailored scheduling experience. The tool's integration capabilities are another significant advantage, as it connects with over 100 applications, including Google Suite, Microsoft Teams, and various CRM systems. This integration helps streamline workflows and boosts productivity by allowing users to schedule meetings without leaving their preferred apps. Additionally, Calendly supports video conferencing tools, making it easy to set up virtual meetings with just a few clicks. Calendly is not just about scheduling; it also offers features like meeting notetaking, automated reminders, and follow-ups, which enhance the overall meeting experience. Users can create event types specific to their needs, whether for one-on-one meetings, team collaborations, or webinars. This level of customization ensures that all meetings are organized efficiently and effectively, reducing the time spent on administrative tasks. In a world where remote work and digital interactions are becoming the norm, Calendly stands out as an essential tool for professionals looking to optimize their scheduling process. With its user-friendly interface and robust feature set, it empowers users to take control of their time, improve productivity, and focus on what really matters—building relationships and driving results. Whether you're scheduling a casual coffee chat or a crucial business meeting, Calendly simplifies the process, making it easy to connect and collaborate with others, no matter where they are located.
Calendly Key Features
Automated Scheduling
Calendly automates the scheduling process by allowing users to set their availability preferences and share a scheduling link. Invitees can select a time that works for them, eliminating the need for back-and-forth emails. This feature saves time and ensures meetings are booked efficiently.
Calendar Integration
Calendly integrates seamlessly with popular calendar platforms such as Google Calendar, Microsoft Outlook, and Apple Calendar. This ensures that all scheduled events are automatically synced, preventing double bookings and keeping users' calendars up-to-date.
Customizable Event Types
Users can create and customize different event types to suit various meeting needs, such as one-on-one sessions, group meetings, or webinars. This flexibility allows users to tailor the scheduling experience to their specific requirements.
Video Conferencing Integration
Calendly integrates with major video conferencing tools like Zoom, Microsoft Teams, and Google Meet. This allows users to automatically generate video conferencing links when scheduling meetings, streamlining the virtual meeting setup process.
Time Zone Detection
Calendly automatically detects and adjusts for time zone differences, ensuring that meetings are scheduled at convenient times for all participants, regardless of their location. This feature is particularly valuable for global teams and remote workers.
Buffer Times and Scheduling Rules
Users can set buffer times between meetings and establish specific scheduling rules to prevent back-to-back appointments. This helps manage workload and ensures users have adequate time to prepare for each meeting.
Reminders and Follow-ups
Calendly offers automated email and SMS reminders to reduce no-shows and keep participants informed. Users can also set up follow-up messages to maintain engagement after meetings.
Analytics and Reporting
Calendly provides analytics and reporting features that offer insights into scheduling patterns, meeting types, and participant behavior. This data helps users optimize their scheduling practices and improve overall productivity.
Mobile App and Browser Extension
Calendly's mobile app and browser extension allow users to manage their scheduling on-the-go. These tools provide quick access to scheduling links and event management, enhancing user convenience and flexibility.
Security and Compliance
Calendly prioritizes data security with enterprise-grade security measures, including data encryption, compliance audits, and privacy protections. This ensures that user data is safeguarded and meets industry standards.
Calendly Pricing Plans (2026)
Free
- Unlimited one-on-one meetings
- Basic integrations
- Customizable scheduling link
- Limited to one event type
- No group events or advanced features
Standard
- Multiple event types
- Custom branding
- Integrations with video conferencing tools
- Limited reporting features
- No advanced analytics
Teams
- All Standard features
- Team scheduling
- Advanced reporting and analytics
- Higher cost for larger teams
- Requires team management features
Enterprise
- All Teams features
- Custom solutions
- Enhanced security and compliance
- Cost may be prohibitive for small businesses
- Requires negotiation for specific features
Calendly Pros
- + User-friendly interface that simplifies the scheduling process for individuals and teams.
- + Robust integration capabilities with over 100 applications, enhancing productivity.
- + Real-time availability updates prevent double bookings and scheduling conflicts.
- + Customizable event types allow for tailored scheduling experiences.
- + Automated reminders reduce the likelihood of no-shows and missed meetings.
- + Mobile app provides flexibility and accessibility for users on the go.
Calendly Cons
- − Some advanced features are only available in paid plans, which may not be cost-effective for small users.
- − The free version has limitations on event types and customization options.
- − Occasional syncing issues with third-party calendars can cause discrepancies in availability.
- − Lack of native support for certain niche video conferencing tools may limit options for some users.
Calendly Use Cases
Sales Teams
Sales professionals use Calendly to schedule meetings with prospects and clients efficiently. By sharing their availability, they can reduce scheduling friction and focus on closing deals, leading to increased sales productivity.
Recruitment and Hiring
Recruiters leverage Calendly to coordinate interviews with candidates and hiring managers. The tool's automated scheduling and reminders help streamline the recruitment process, reducing time-to-hire and enhancing candidate experience.
Customer Support
Customer support teams use Calendly to arrange support calls and consultations with clients. By providing a simple scheduling interface, they can improve customer satisfaction and resolve issues more quickly.
Education and Tutoring
Educators and tutors use Calendly to schedule classes, tutoring sessions, and office hours with students. The tool's flexibility in setting recurring events and managing time zones makes it ideal for educational settings.
Consulting Services
Consultants use Calendly to book appointments with clients for consultations and strategy sessions. The ability to customize event types and integrate with video conferencing tools enhances their service delivery.
Event Planning
Event planners use Calendly to coordinate meetings with vendors, clients, and team members. The tool's scheduling automation and integration capabilities help manage complex event logistics efficiently.
Healthcare Appointments
Healthcare providers use Calendly to schedule patient appointments and follow-ups. The automated reminders and customizable scheduling rules help reduce no-shows and improve patient care.
What Makes Calendly Unique
Seamless Calendar Integration
Calendly's ability to integrate with multiple calendar platforms ensures real-time synchronization, reducing scheduling conflicts and enhancing user convenience.
Customizable Scheduling Experience
The flexibility to create custom event types and set specific scheduling rules allows users to tailor the scheduling process to their unique needs, setting Calendly apart from more rigid scheduling tools.
Enterprise-Grade Security
Calendly's commitment to data security and compliance makes it a trusted choice for organizations that prioritize data protection, distinguishing it from competitors with less robust security measures.
User-Friendly Interface
Calendly's intuitive design and ease of use make it accessible to users of all technical skill levels, providing a seamless scheduling experience without a steep learning curve.
Comprehensive Integration Ecosystem
With over 100 integrations, Calendly connects with a wide range of tools and platforms, enhancing its functionality and making it a versatile choice for diverse scheduling needs.
Who's Using Calendly
Enterprise Teams
Large organizations use Calendly to manage complex scheduling needs across departments. The tool's integration capabilities and security features make it a reliable choice for enterprise-level scheduling.
Freelancers
Freelancers use Calendly to manage client meetings and project consultations. The tool's ease of use and customization options allow them to maintain a professional scheduling process with minimal effort.
Small Businesses
Small businesses use Calendly to streamline scheduling with clients and partners. The tool's affordability and scalability make it suitable for growing businesses looking to improve their scheduling efficiency.
Educational Institutions
Schools and universities use Calendly to coordinate meetings between faculty, students, and administrative staff. The tool's ability to handle multiple calendars and time zones is particularly beneficial in academic settings.
Non-Profit Organizations
Non-profits use Calendly to schedule meetings with donors, volunteers, and stakeholders. The tool's simplicity and cost-effectiveness help these organizations focus on their mission while managing their scheduling needs.
How We Rate Calendly
Calendly vs Competitors
Calendly vs Acuity Scheduling
Both Calendly and Acuity Scheduling offer online booking solutions, but Acuity provides more advanced features for service-based businesses, such as payment processing and client management.
- + More customization options for appointment types
- + Integrated payment processing capabilities
- − Calendly's interface is generally more user-friendly
- − Calendly offers a free tier with fewer limitations
Calendly Frequently Asked Questions (2026)
What is Calendly?
Calendly is an online scheduling tool that automates the process of booking meetings by allowing users to share their availability.
How much does Calendly cost in 2026?
Calendly offers a free tier for personal use, with paid plans starting at $10 per seat per month for professionals and small teams.
Is Calendly free?
Yes, Calendly offers a free tier that allows users to schedule unlimited one-on-one meetings.
Is Calendly worth it?
Many users find Calendly worth the investment due to its time-saving features and ease of use, especially for those who schedule meetings frequently.
Calendly vs alternatives?
Compared to alternatives like Doodle and Acuity Scheduling, Calendly offers more robust integration options and a user-friendly interface.
Can I customize my scheduling link?
Yes, users can customize their scheduling links to reflect their brand or personal preferences.
Does Calendly support group meetings?
Yes, Calendly supports group meetings, allowing multiple invitees to join a single event.
How does Calendly handle time zones?
Calendly automatically adjusts for time zones based on the user's and invitee's locations.
Can I set buffer times between meetings?
Yes, users can set buffer times to ensure they have adequate breaks between scheduled meetings.
What happens if I need to cancel a meeting?
Users can easily cancel or reschedule meetings through the Calendly platform, and notifications are sent to all invitees.
Calendly Search Interest
Search interest over past 12 months (Google Trends) • Updated 2/2/2026
Calendly on Hacker News
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Calendly Company
Calendly Quick Info
- Pricing
- Freemium
- Upvotes
- 0
- Added
- January 18, 2026
Calendly Is Best For
- Small business owners looking for efficient scheduling solutions.
- Sales professionals needing to manage client meetings.
- Recruiters aiming to streamline interview processes.
- Consultants who require easy scheduling for client consultations.
- Educators needing to coordinate meetings with students and parents.
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