FreshBooks
Effortless accounting for small businesses: invoicing, tracking, and payroll made simple.
About FreshBooks
FreshBooks is an intuitive accounting software crafted specifically for small businesses, freelancers, and solopreneurs. With its user-friendly interface, FreshBooks streamlines the often daunting tasks of invoicing, expense tracking, and payroll management, allowing users to focus on their core business activities rather than getting bogged down by financial details. The platform leverages cloud technology, ensuring that users can access their financial data anytime and anywhere, making it a perfect solution for on-the-go entrepreneurs. FreshBooks integrates seamlessly with various applications, enhancing its functionality and allowing users to tailor their experience to fit their unique business needs. The software’s invoicing feature is particularly noteworthy, enabling users to create professional invoices in just minutes. Users can automatically add tracked time and expenses, calculate taxes, and customize payment options, ensuring that billing is both efficient and accurate. This feature not only saves time but also enhances cash flow by facilitating faster payments through automated reminders and secure online payment options. Furthermore, FreshBooks simplifies expense tracking with mobile receipt scanning and automated categorization, making it easy to keep financial records organized and up-to-date. FreshBooks also offers robust payroll management capabilities, allowing businesses to run payroll seamlessly without juggling multiple tools. This is especially beneficial for small businesses with employees, as it simplifies tax calculations and ensures compliance with local regulations. Beyond these core features, FreshBooks provides valuable reporting tools that help users gain insights into their financial health, enabling informed decision-making and strategic planning. In addition to its powerful features, FreshBooks stands out for its commitment to customer support. Users can access a knowledgeable support team that is dedicated to resolving issues without transferring them to other departments. This level of support is crucial for small business owners who may not have the time or resources to navigate complex accounting problems. Overall, FreshBooks is more than just accounting software; it is a comprehensive business management tool that empowers small business owners to take control of their finances and drive growth effectively.
FreshBooks Key Features
Invoicing
FreshBooks allows users to create professional invoices in minutes, automatically adding tracked time and expenses. It calculates taxes and customizes payment options, making the invoicing process seamless and efficient.
Billing and Payments
The platform simplifies billing by enabling automated invoices and secure online payments. Built-in reminders ensure timely payments, helping maintain a predictable cash flow without the hassle of chasing clients.
Expense Tracking
FreshBooks offers mobile receipt scanning and bank account imports to keep track of expenses. Automated expense categorization further streamlines financial management, saving time and reducing errors.
Payroll Management
This feature allows businesses to run payroll seamlessly, track expenses, and calculate taxes. It integrates payroll with other financial tasks, eliminating the need for separate tools and reducing administrative overhead.
Mileage Tracking
FreshBooks includes a mileage tracking feature that helps users log and categorize business travel. This ensures accurate expense reporting and maximizes potential tax deductions.
Reporting
The software provides comprehensive financial reports, offering insights into business performance. Users can generate profit and loss statements, balance sheets, and other reports to make informed decisions.
Client Management
FreshBooks allows users to manage client information and interactions effectively. It helps maintain client relationships by keeping all communication and billing history in one place.
Mobile Bookkeeping
The mobile app ensures that users can manage their finances on the go. It provides access to all FreshBooks features, allowing users to invoice, track expenses, and view reports from their mobile devices.
Proposals and Estimates
Users can create detailed proposals and estimates, helping to win new business. This feature allows for customization and tracking, ensuring that potential clients receive clear and professional documents.
Team Management
FreshBooks supports collaboration by allowing team members to access and contribute to financial tasks. It facilitates communication and task delegation, improving overall business efficiency.
FreshBooks Pricing Plans (2026)
Lite
- Invoicing
- Expense tracking
- Time tracking
- Up to 5 billable clients
Plus
- All Lite features
- Up to 50 billable clients
- Recurring invoices
- Limited advanced reporting
Premium
- All Plus features
- Unlimited billable clients
- Advanced reporting
- Higher price point may not suit very small businesses
FreshBooks Pros
- + User-friendly interface that simplifies accounting tasks for non-accountants.
- + Comprehensive invoicing features that save time and improve cash flow.
- + Robust mobile app that allows users to manage finances on-the-go.
- + Excellent customer support with a high approval rating.
- + Seamless integrations with a wide range of applications to enhance functionality.
- + Automated expense tracking reduces manual data entry and errors.
FreshBooks Cons
- − Pricing may be higher compared to some competitors, which could be a barrier for very small businesses.
- − Limited advanced features for larger businesses or complex accounting needs.
- − Some users report occasional glitches with the mobile app.
- − Customization options for invoices are somewhat limited compared to other software.
FreshBooks Use Cases
Freelancers Managing Multiple Clients
Freelancers use FreshBooks to keep track of multiple client projects, ensuring accurate billing and timely payments. It helps them manage their workload efficiently and maintain professional relationships.
Small Businesses with Remote Teams
Small businesses with remote teams use FreshBooks for seamless collaboration. The platform allows team members to access financial data and contribute to projects from anywhere, enhancing productivity.
Solopreneurs Streamlining Operations
Solopreneurs leverage FreshBooks to automate financial tasks, freeing up time to focus on business growth. The software simplifies invoicing, expense tracking, and reporting, reducing administrative burdens.
Contractors Managing Project Expenses
Contractors use FreshBooks to track project expenses and manage client billing. The software ensures accurate financial records and helps contractors stay within budget, improving project profitability.
Consultants Offering Professional Services
Consultants use FreshBooks to create detailed proposals and manage client interactions. The platform supports their need for professional communication and accurate billing, enhancing client satisfaction.
Creative Agencies Handling Multiple Projects
Creative agencies use FreshBooks to manage multiple projects and client accounts. The software helps them track time, expenses, and invoices, ensuring that each project remains profitable and on schedule.
Legal Professionals Managing Case Expenses
Legal professionals use FreshBooks to track case-related expenses and bill clients accurately. The platform supports their need for detailed financial records, ensuring compliance and client transparency.
IT and Technology Firms Managing Subscriptions
IT firms use FreshBooks to manage recurring billing for subscription services. The software automates invoicing and payment collection, ensuring a steady revenue stream and reducing manual work.
What Makes FreshBooks Unique
User-Friendly Interface
FreshBooks is known for its intuitive and easy-to-navigate interface, making it accessible for users with limited accounting knowledge. This differentiates it from more complex accounting software.
Comprehensive Mobile App
The FreshBooks mobile app offers full functionality, allowing users to manage their finances on the go. This flexibility sets it apart from competitors with limited mobile capabilities.
Integrated Time Tracking
FreshBooks includes built-in time tracking, enabling users to log billable hours directly within the platform. This integration simplifies the billing process and enhances accuracy.
Automated Expense Categorization
The software's ability to automatically categorize expenses saves users time and reduces errors. This feature provides a significant advantage over manual categorization methods used by some competitors.
Exceptional Customer Support
FreshBooks is renowned for its responsive and knowledgeable customer support team, which consistently receives high ratings. This commitment to customer service distinguishes it from other providers.
Who's Using FreshBooks
Freelancers
Freelancers use FreshBooks to manage their finances efficiently, allowing them to focus on creative work. The platform helps them track time, expenses, and invoices, ensuring they get paid promptly.
Small Businesses
Small businesses use FreshBooks to streamline accounting processes, reducing the need for extensive bookkeeping. The software helps them manage cash flow, payroll, and client billing, enhancing business operations.
Solopreneurs
Solopreneurs use FreshBooks to automate financial tasks, allowing them to concentrate on growing their business. The platform simplifies invoicing, expense tracking, and reporting, saving time and effort.
Businesses with Employees
Businesses with employees use FreshBooks to manage payroll and team collaboration. The software supports efficient financial management, ensuring accurate records and timely payments.
Businesses with Contractors
Businesses with contractors use FreshBooks to manage project expenses and contractor payments. The platform helps them maintain organized financial records and ensure compliance with contractual obligations.
Accountants
Accountants use FreshBooks to support their clients' financial management needs. The software provides comprehensive reporting and integration capabilities, enhancing their ability to offer valuable insights.
How We Rate FreshBooks
FreshBooks vs Competitors
FreshBooks vs QuickBooks
While both FreshBooks and QuickBooks offer comprehensive accounting solutions, FreshBooks is often praised for its user-friendly interface and invoicing capabilities, whereas QuickBooks provides more advanced features for larger businesses.
- + Easier to use for non-accountants
- + Superior invoicing features
- − QuickBooks has more extensive features for complex accounting needs
FreshBooks Frequently Asked Questions (2026)
What is FreshBooks?
FreshBooks is a cloud-based accounting software designed to simplify invoicing, expense tracking, and payroll management for small businesses.
How much does FreshBooks cost in 2026?
FreshBooks offers various pricing tiers starting at $15/month, depending on the features and number of billable clients.
Is FreshBooks free?
FreshBooks offers a 30-day free trial, but after that, users must choose a paid plan.
Is FreshBooks worth it?
Many users find FreshBooks worth the investment due to its ease of use and comprehensive features tailored for small businesses.
FreshBooks vs alternatives?
Compared to alternatives like QuickBooks, FreshBooks is often favored for its user-friendly interface, although it may lack some advanced features.
How does FreshBooks work?
Users can sign up, create invoices, track expenses, and manage payroll seamlessly via the web or mobile app.
Does FreshBooks offer support to its customers?
Yes, FreshBooks provides customer support via chat, email, and phone, with a high satisfaction rating.
Can FreshBooks help me transfer my data?
Yes, FreshBooks offers assistance in migrating data from other accounting software.
Does FreshBooks work on all of my devices?
Yes, FreshBooks is accessible on any device with internet access, including desktops and mobile devices.
Which FreshBooks plan is right for me?
The right plan depends on your business size and needs; users can compare features on the FreshBooks website.
FreshBooks on Hacker News
FreshBooks Company
FreshBooks Quick Info
- Pricing
- Freemium
- Upvotes
- 0
- Added
- January 18, 2026
FreshBooks Is Best For
- Freelancers looking for simple accounting solutions.
- Small business owners needing efficient payroll management.
- Creative professionals requiring easy invoicing and expense tracking.
- Consultants managing multiple client accounts.
- Solopreneurs aiming to minimize time spent on accounting tasks.
FreshBooks Integrations
FreshBooks Alternatives
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News & Press
FreshBooks 2025 Ontario Small Business Snapshot: Owners More Reserved Than U.S. Peers, but Most Say Their Businesses Are Stable - Yahoo Finance
FreshBooks accounting software review: pros, cons, and pricing - Startups.co.uk
FreshBooks Accounting Software Alternatives - Business.com
FreshBooks’ Small Business Software Integrates Kick’s Automated Bookkeeping - PYMNTS.com
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